Advisory Board Minutes

Association Secretary Stephanie Torres


The Arts and Crafts Association Advisory Board, like all clubs and organizations which meet monthly, has a secretary who takes the minutes of the meeting.  At the next monthly meeting, the minutes are reviewed and approved or disapproved, and corrrections are made.

Once the minutes are approved, they are released for publication on the website.



VACA Advisory Board Meeting - Minutes

Thursday, March 28, 2024, 4 PM - 5 PM, Art Room

                                               

President:  Mandy Book – Called meeting to order at 4:00pm.

Board Members Roll call:

Mandy Book – President                                                             Present  X           Absent

Claudia Welch – Vice President                                                   Present  X        Absent

Kathryn Warren – Treasurer                                                               Present  X         Absent

Stephanie Torres – Secretary                                                              Present   X     Absent

Diane Finley – Ceramics Room                          Present   X       Absent

Barbara Gottesman – Art Class Coordinator/and Web Master           Present   X        Absent

Michael Sunzeri – Programs/Exhibits                                                  Present   X      Absent

Colleen Mirassou – New Members Greeter                                        Present  X         Absent            

Parthenia Hicks – Historian                                                         Present  X          Absent

Marion Rose – Art Films                                                               Present  X          Absent

1.          REPORTING:

Secretary:  Stephanie Torres - Approval of March 28 , 2024  minutes.  

Approval motion made by Stephanie; seconded by Parthenia Approval  vote – Ayes __X__      Nays _____  Report approved ____X____Not approved ______   with names of new members added to minutes.

Treasurer:  Kathy Warren - For the month ending March 28 , 2024,  Total income was $160  Expenses were $1650.56, net income (loss) was $ (1,490.56).

March Financial Report:  Total fund balance 3/28/2024 $14,423.52 Total income YTD 2024 is   $_2,720______   Total expenses YTD  2024 are $___2,283.70_____.   Ending fund balance on 3/28/2024 is $___14,859.82____ending checkbook balance on 3/28/2024 is $___15,394.82_______

Approval motion made by Barbara; seconded by Claudia Approval  vote – Ayes ___X___      Nays _____  Report approved ___XNot approved ______

Vice President, Membership:  Claudia Welch

Membership is : 274 on March 28, 2024. New members for March are:   Linda Libel, Jon Stuart, Gaylyn Stuart, Nancy Dawn, Geneva Sandijide, Katherine O'Toole, Marie Colaizzi, Ken Colaizzi, Lee Ann Norkoski,

Lynn Helton.

2.          OLD BUSINESS

2a.        Double member households are charged dues for one household

2b.        New residents orientation Mar 13 (Stephanie, Colleen, and Michael) - 15 new residents attended

May 15 - Mandy and Colleen.

t.

3.          NEW BUSINESS

3a.        At what point in the year do we stop refunding dues when a member withdraws from the club?Per Barbara by end of January if requested.


3b.        Update on Free Art Night

     Barbara Orlando possible for April 2 or another date?

          No communication from current volunteers

          MS reach out to Barbara?

     Diane F scheduled for April 30

     Mandy B will do one night during summer

     Possible every Tues 2-5pm as room is now available?       

3c.     2024 Club and Committee Expo at Cribari Center, May 4th, 10-1 PM. Volunteers?


3d.     Art fair or sidewalk sale outside the gate in strip mall? Possible shared event with Craft Club and Woodworking group?  Issues: Insurance, contact person, volunteer needs, cost, advertising, additional setup, ?  


3e.     Regular volunteers such as Open Ceramic time, Open Studio time -  Mandy will be available on Fruiday afternoon.  Can we provide perks:?   Stephanie will ask  Arts Club if they want to use room for any of their meetings or events.


3f.     Outreach: Art on Wheels? Art to the people?  Tabled till next meeting


4.   STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS

4a.        Art Films: Marion Rose, next film Tuesday, April 9, 2 pm.  “Vermeer:  Beyond Time”

4b.        Ceramics:  Diane Finley: Eight week class ending on March 27th. Working with Deborah Strauss and Kathy Tanaka on the next beginners class

4c.        Art Classes Coordinator:  Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com

Classes In Progress in the Art  Room

Open Studios Mondays and Fridays with Jane Hink and Taf Tafarrodi, beginning at 10 am. Members only.


Report on completed classes:  Ciel's January Drawint: 17 students; Doug's Watercolor plus Mixed Media, 10; Claudia and Barb's Writing Seminar (Limited to 8):  8; Mandy's card making: 10; Ciel's Beginning Watercolor, 10; Nicole Paint Party, 5; Leanne's Poetry 1.


New Classes Scheduled.  Register at barb.gottesman@gmail.com


March 5 - 26:  " Dreaming into Writing"  with Parethenia Hicks. Tuesdays, 10:30 am - 1 pm.   $75.


March 6- 27:  "Intermeidate Drawing"  with Ciel Duke.  Wednesdays 10:30 am - 1:00 pm.  $120.


March 7 - April 4:  "Watercolor Plus Mixed Media"  with Dough Canepa.  Thursdays, 10 am - 12 noon.  $70.


April 3 - April 24:  "Intermediate Watercolor"  with Ciel Duke.  Wednesdays, 10:30 m - 12:30 pm. $120.


May 1 - May 29:  "Watercolor plus Mixed Media"  wtih Doug Caneps.  Wednesdays, 10 am - 12 noon.  $70.

July 23 and 30 and August 6 and 13: "Abstract Art"  with Wendy Fitzgerald. Tuesdays, 10:30 ma - 12:30 pm. $45.


4d.  Exhibits Coordinatore Michael Sunzeri.  Next Exibit hangin is Tuessay, April 8. 1 2 pm.  Artist is Taf Tafarrodi.


4 e.  Historian Parthenia Hicks will volunteer to teach "Dreaming into Writing" for 4 weeks in March and later "Making Jewelry." Barbara invited her to set dates and get on the calendar.


4f.  Programs:  Michael Sunzeri.  Our next guest artist will be Cherl Peterson demonstrating Mosaics.


4g.  New Members Greeter:  Colleen Mirassou.


4h.        Events:   Art in the Park   Diane Finley:  Artists Participating - 30.  Need three artists to demonstrate on April 20th for one hour, Diane will request volunteers at the general meeting. We'll set up an easel. Publicity has started in The Villager and Fast Lane.

5.          Issues/Problems to Discuss:   Please respond with any input here.

6.          Next General Meeting and Demo is:  Monday April 1, 2024, 1:45-2:45 pm in Cribari Conference Room.

7.          Next Advisory Board Meeting:  Thursday,  April 25, 2024 at 4 pm in the Art Room.

Meeting of March 28, 2024 Adjourned at  5:09pm by President Mandy Book



VACA Advisory Board Meeting - MINUTES

Thursday, April 25, 2024, 4 PM - 5 PM, Art Room

                                               

President:  Mandy Book – Called meeting to order at 4:00pm.

Board Members Roll call:

Mandy Book – President                                                             Present   X          Absent

Claudia Welch – Vice President                                                   Present    X        Absent

Kathryn Warren – Treasurer                                                               Present                Absent  X

Stephanie Torres – Secretary                                                              Present     X          Absent

Diane Finley – Ceramics Room                Present     X           Absent

Barbara Gottesman – Art Class Coordinator/and Web Master                Present     X           Absent

Michael Sunzeri – Programs/Exhibits                                                  Present      X          Absent

Colleen Mirassou – New Members Greeter                                        Present                 Absent    X       

Parthenia Hicks – Historian                                                                                   Absent    X

Marion Rose – Art Films                                                                                Absent    X

1.          REPORTING:

Secretary:  Stephanie Torres - Approval of March 28, 2024  minutes.  

Approval motion made by Barbara; seconded by Diane Approval  vote – Ayes ___6___      Nays _____  Report approved _____X___Not approved ______

Treasurer:  Kathy Warren  - Presented by Mandy Book

For the month ending April 25, 2024,  Total income was $2,310.56,  Expenses were $612.89 net income (loss) was  $1,697.66

April Financial Report:  

Total fund balance 1/1/2024 $14,423.52

Total income YTD 2024 is  $5,030.55

Total expenses YTD 2024 are $2,896.59

Ending fund balance on 4/25/2024 is $16,557.48

Ending checkbook balance on 4/25/2024 is $16,820.20.

Approval motion made by Barbara; seconded by Michael Approval  vote – Ayes ___6___      Nays _____  Report approved ____X____Not approved ______  

Vice President, Membership:  Claudia Welch – Membership update- No new members for April

Membership is: 268 on  April 25, 2024. New members are:  ___none


2.          OLD BUSINESS

2a.   First Make and Take night scheduled for April 30 at 6:30 PM with Diane is FULL! Volunteers √

Next Make and Take May 28 at 6:30 with Barbara Orlando, Barbara will be demonstration Rock painting  already taking signups.   Volunteers √     

June date for June 25?? - Mandy - Card Making.  Need volunteers: Stephanie volunteering

2aa.     Barbara motioned that we allocate $100 for any additional supplies, snacks, water etc.  Stephanie 2nd, all were in favor.  

2aaa.   It was also noted that a Villager notice go out to all Vllagers for sign-up the follow up with members email for signups.  Part of our plan to engage non-member and encourage volunteerism within group.

2b.        New Residents orientation May 15 - Mandy and Colleen. Next :July 17 Mandy and Barbara, September  11, November 6

Orientation box: new member info, pens, small display stands. sign in sheet, some candy, a couple small pieces of art, pottery. REMINDER TO SIGN UP FOR THIS √

2c. 2024 Club and Committee Expo at Cribari Center, May 4th, 10-1 PM.

Volunteers: Stephanie 10-11 AM, LeeAnn 11-12 PM, Colleen 12-1 PM √

2d. Volunteer update: Open Studio, Make and Take, other ?  We still need volunteers for T-F 2-5 Open studio time slots - A key will need to be requested from Rebecca Bldg B - Michael will take 4/29 5/06 5/27 Stephanie 5/13-5/20

Diane will make the ask at the next Make and Take.  Barbara asking Flower Arranging, Stitchery group if interested.

     **What volunteers are currently needed: signups on Monday, May 6

3.     NEW BUSINESS

3a.   Crafty Flea Market - possible dates and details, limit to members to sell/trade, charge for table, anyone want to take this on??  Mandy will oversee 1st years with assistance from Claudia.  Date to be determined.


3b.   Shared event with:

Craft Club and Woodworking group, East Valley Artists, Tri-club exhibit and sale with EVA and Golden Hills, Garden Club or the Flower Arranging group to sell their flower arrangements

**Does anyone want to take ownership of this? Is there a crafter/vendor who might be interested in spearheading?  


3c.Options for craft supplies that members want to find a new home for? Flea Market?


3d. Drietlein's answer about insurance for non-resident teachers -  Barbara mentioned that an email was sent regarding this and we have the go ahead to allow outside teachers who have the required insurance. Barbara did mention that our first non-resident teacher, Julie Cline, has bought the insurance.  We will schedule her class and use this as a test cast.


3e. Outreach: Art on Wheels? Art to the people?  VMA may be able to assist this with us and we will still be working out the details of the idea and possible program.


3f. Artist's Way workshop? 12 week video course


4.   STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS

4a.   Art Films: Marion Rose

Vermeer well-attended with about 35 people, door prize was a hit!

**Next film Tuesday, May 14, 2 pm,  Dale Chihuly, also with door prize (Marion needs a volunteer helper with the popcorn machine for this)

4b.   Ceramics:  Diane Finley:  New teachers 1st night went well there is a learning curve and believes the program will be successful.

4c.   Art Classes Coordinator:  Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com

Classes In Progress in the Art Room

Open Studio on Mondays and Fridays, 10 am - 12 noon with Jane Hink and Taf Tafarrodi - Members only.

Open Studio, 2 - 5 pm:  Mondays with Michael Sunzeri, Wednesdays with Doug Canepa,  Thursdays with Ruth Keiser or Reine Fedor.

Report on  completed classes;  Ciel's March Intermediate Drawing, 8; Ciel's April Intermediate Watercolor, 8; Doug's March April Watercolor Plus Mixed Media, 8.


New Classes scheduled:  Register at barb.gottesman@gmail.com

April 30, May 2, May 7 and May 9:  Fun with Pastels with Terri Ford.  Tuesdays and Thursdays, 1 pm - 3:30 pm.


May 1 - May 29:  Watercolor plus Mixed Media with Doug Canepa.  Wednesdays, 10 am - 12 pm. $70.


May 3:  Open Studio for Card Crafting with Mandy Book.  Friday, 1 - 4 pm.  $5.


May 28:  Collage on Copper with Carol Norden.  Tuesday, 10:30 am - 12:30 pm.  $125.


Mary 28:  Painting Rocks  Free Make and Take with Barbara Orlando.  Tuesday, 6:30 pm.


June 4, 6, 11 and 13  Printing without a Press with Pat Remington. 2 Tuesdays and 2 Thursdays, 1:00 - 2:30 in the Art Room.  $60 for all 4 classes.


4d.  Historian Parthenia Hicks


4e.  Exhibits Coordinator:  Michael Sunzeri.  Next artist:  Barbara Gottesman.  Paintings to be hung by Michael on July 16.  Reception on July 20.  Michael will reserve date, Mandy will get liquor license lifted.  Helpers:  Colleen, Claudia, and Stephanie.


4f.  Programs:  Michael Sunzeri. Our next Guest Artists will be:


May 6: Susan Harding - Photo/Collage Charcoal, susanharding.photography/fine-art

June 3: Hadi Aghee - Acrylics Political/Social events,  

July 16 Barbara will be hosting her last show with a reception on the 20 or 21st Stephanie volunteering

October 7: Zoe Caron - Biological Science illustrations Pen and ink, zoecaron_art on Instagram

November 4: Angelo Lopez - Drawing Political Cartoonist,


4g.   New Members Greeter:  Colleen Mirassou

4h.   Events:   Art in the Park   Diane Finley said it went well, we had a beautiful day for a lovely event. Email sent Final Report to the Board and vendors' commissions.

Home Studio Art Tour - tabled

5.     Issues/Problems/Ideas to Discuss: Please respond with any input here.

6.     Next General Meeting and Demo is:  Monday May 6, 2024, 1:45-3:00 pm in Cribari Conference Room.

7.     Next Advisory Board Meeting:  Thursday,  May 30, 2024 at 4 pm in the Art Room.

Meeting of April 25, 2024 Adjourned at 5:00pm  by President Mandy Book




Signed:   Stephanie Torres, Secretary _______________________________________


Mandy Book, President _________________________________________________