Advisory Board Minutes
Association Secretary Stephanie Torres
The Arts and Crafts Association Advisory Board, like all clubs and organizations which meet monthly, has a secretary who takes the minutes of the meeting. At the next monthly meeting, the minutes are reviewed and approved or disapproved, and corrrections are made.
Once the minutes are approved, they are released for publication on the website.
VACA Advisory Board Meeting - Minutes
Thursday, March 28, 2024, 4 PM - 5 PM, Art Room
President: Mandy Book – Called meeting to order at 4:00pm.
Board Members Roll call:
Mandy Book – President Present X Absent
Claudia Welch – Vice President Present X Absent
Kathryn Warren – Treasurer Present X Absent
Stephanie Torres – Secretary Present X Absent
Diane Finley – Ceramics Room Present X Absent
Barbara Gottesman – Art Class Coordinator/and Web Master Present X Absent
Michael Sunzeri – Programs/Exhibits Present X Absent
Colleen Mirassou – New Members Greeter Present X Absent
Parthenia Hicks – Historian Present X Absent
Marion Rose – Art Films Present X Absent
1. REPORTING:
Secretary: Stephanie Torres - Approval of March 28 , 2024 minutes.
Approval motion made by Stephanie; seconded by Parthenia Approval vote – Ayes __X__ Nays _____ Report approved ____X____Not approved ______ with names of new members added to minutes.
Treasurer: Kathy Warren - For the month ending March 28 , 2024, Total income was $160 Expenses were $1650.56, net income (loss) was $ (1,490.56).
March Financial Report: Total fund balance 3/28/2024 $14,423.52 Total income YTD 2024 is $_2,720______ Total expenses YTD 2024 are $___2,283.70_____. Ending fund balance on 3/28/2024 is $___14,859.82____ending checkbook balance on 3/28/2024 is $___15,394.82_______
Approval motion made by Barbara; seconded by Claudia Approval vote – Ayes ___X___ Nays _____ Report approved ___XNot approved ______
Vice President, Membership: Claudia Welch
Membership is : 274 on March 28, 2024. New members for March are: Linda Libel, Jon Stuart, Gaylyn Stuart, Nancy Dawn, Geneva Sandijide, Katherine O'Toole, Marie Colaizzi, Ken Colaizzi, Lee Ann Norkoski,
Lynn Helton.
2. OLD BUSINESS
2a. Double member households are charged dues for one household
2b. New residents orientation Mar 13 (Stephanie, Colleen, and Michael) - 15 new residents attended
May 15 - Mandy and Colleen.
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3. NEW BUSINESS
3a. At what point in the year do we stop refunding dues when a member withdraws from the club?Per Barbara by end of January if requested.
3b. Update on Free Art Night
Barbara Orlando possible for April 2 or another date?
No communication from current volunteers
MS reach out to Barbara?
Diane F scheduled for April 30
Mandy B will do one night during summer
Possible every Tues 2-5pm as room is now available?
3c. 2024 Club and Committee Expo at Cribari Center, May 4th, 10-1 PM. Volunteers?
3d. Art fair or sidewalk sale outside the gate in strip mall? Possible shared event with Craft Club and Woodworking group? Issues: Insurance, contact person, volunteer needs, cost, advertising, additional setup, ?
3e. Regular volunteers such as Open Ceramic time, Open Studio time - Mandy will be available on Fruiday afternoon. Can we provide perks:? Stephanie will ask Arts Club if they want to use room for any of their meetings or events.
3f. Outreach: Art on Wheels? Art to the people? Tabled till next meeting
4. STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS
4a. Art Films: Marion Rose, next film Tuesday, April 9, 2 pm. “Vermeer: Beyond Time”
4b. Ceramics: Diane Finley: Eight week class ending on March 27th. Working with Deborah Strauss and Kathy Tanaka on the next beginners class
4c. Art Classes Coordinator: Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com
Classes In Progress in the Art Room
Open Studios Mondays and Fridays with Jane Hink and Taf Tafarrodi, beginning at 10 am. Members only.
Report on completed classes: Ciel's January Drawint: 17 students; Doug's Watercolor plus Mixed Media, 10; Claudia and Barb's Writing Seminar (Limited to 8): 8; Mandy's card making: 10; Ciel's Beginning Watercolor, 10; Nicole Paint Party, 5; Leanne's Poetry 1.
New Classes Scheduled. Register at barb.gottesman@gmail.com
March 5 - 26: " Dreaming into Writing" with Parethenia Hicks. Tuesdays, 10:30 am - 1 pm. $75.
March 6- 27: "Intermeidate Drawing" with Ciel Duke. Wednesdays 10:30 am - 1:00 pm. $120.
March 7 - April 4: "Watercolor Plus Mixed Media" with Dough Canepa. Thursdays, 10 am - 12 noon. $70.
April 3 - April 24: "Intermediate Watercolor" with Ciel Duke. Wednesdays, 10:30 m - 12:30 pm. $120.
May 1 - May 29: "Watercolor plus Mixed Media" wtih Doug Caneps. Wednesdays, 10 am - 12 noon. $70.
July 23 and 30 and August 6 and 13: "Abstract Art" with Wendy Fitzgerald. Tuesdays, 10:30 ma - 12:30 pm. $45.
4d. Exhibits Coordinatore Michael Sunzeri. Next Exibit hangin is Tuessay, April 8. 1 2 pm. Artist is Taf Tafarrodi.
4 e. Historian Parthenia Hicks will volunteer to teach "Dreaming into Writing" for 4 weeks in March and later "Making Jewelry." Barbara invited her to set dates and get on the calendar.
4f. Programs: Michael Sunzeri. Our next guest artist will be Cherl Peterson demonstrating Mosaics.
4g. New Members Greeter: Colleen Mirassou.
4h. Events: Art in the Park Diane Finley: Artists Participating - 30. Need three artists to demonstrate on April 20th for one hour, Diane will request volunteers at the general meeting. We'll set up an easel. Publicity has started in The Villager and Fast Lane.
5. Issues/Problems to Discuss: Please respond with any input here.
6. Next General Meeting and Demo is: Monday April 1, 2024, 1:45-2:45 pm in Cribari Conference Room.
7. Next Advisory Board Meeting: Thursday, April 25, 2024 at 4 pm in the Art Room.
Meeting of March 28, 2024 Adjourned at 5:09pm by President Mandy Book
VACA Advisory Board Meeting - MINUTES
Thursday, May 30, 2024, 4 PM - 5 PM, Art Room
President: Mandy Book – Called meeting to order at
Board Members Roll call:
Mandy Book – President Present X Absent
Claudia Welch – Vice President Present X Absent
Kathryn Warren – Treasurer Present X Absent
Stephanie Torres – Secretary Present X Absent
Diane Finley – Ceramics Room Present Absent
Barbara Gottesman – Art Class Coordinator/and Web Master Present X Absent
Michael Sunzeri – Programs/Exhibits Present X Absent
Colleen Mirassou – New Members Greeter Present X Absent
Parthenia Hicks – Historian Present Absent
Marion Rose – Art Films Present X Absent
1. REPORTING:
Secretary: Stephanie Torres - Approval Barbara seconded by Claudia
Approval vote – Ayes 8 Nays _____ Report approved ___X_____Not approved ______
Treasurer: Kathy Warren
For the month ending May 30, 2024: Total income was bash, Expenses were Net income (loss) was + a one time insurance payment of91.00
May Financial Report:
Total fund balance 1/1/2024 4,423.52
Total income YTD 2024 is ,098.56____
Total expenses YTD 2024 are ,181.80_____
Ending fund balance on 5/30/2024 is ,340.27__
Ending checkbook balance on 5/30/2024 is ,540.27
Difference artist had not cashed check
Approval motion made by Claudia; seconded by Colleen
Approval vote – Ayes 8 Nays _____ Report approved ___X_____Not approved ______
Vice President, Membership: Claudia Welch – Membership update _______ new members for May.
Membership is: 272 on May 30, 2024. New members are: ____________________________________________________________________________________
2. OLD BUSINESS
2a. Make and Take April 30, May 28 - how did they go? Michael reported for Diane stated it was a good event. About ⅔ were non members.
June 25 - Mandy - votive candle making. Volunteers √ (Stephanie, Rod Tieman)
July - possible folded fabric brooch (Quilter’s Group)
2b. New residents orientation May 15 - Mandy and Colleen - report. We will continue to staff as our presence is noted.
Next :July 17 Mandy and Barbara.
Remaining dates for the year: Sept. 11, Nov. 6
Orientation box: new member info, pens, small display stands. sign in sheet, some candy, a couple small pieces of art, pottery. REMINDER TO SIGN UP FOR THIS
2c. Crafty Flea Market, Friday, June 14, 9-noon. Tables available: 10 paid/15. Budget approved via email. Rooms to be used are Art Room, Sequoia Room and Patio Room. There will be a donations table for those donating items.
2d. Volunteers needed? (request at June meeting)
Barbara asking Flower Arranging, StitchVolunteers for Flea Market needed
Still looking for a Volunteer Coordinator
2e. VMA/VACA shared project Sept 18 with Diane Rubin - Mandy updating
3. NEW BUSINESS
3a. Betty Loomis - Cat Club Collaboration
3b. Shared event with another group has been tabled until a volunteer is found
Possible: Craft Club and Woodworking group, East Valley Artists, Tri-club exhibit and sale with EVA and Golden Hills, Garden Club or the Flower Arranging group to sell their flower arrangements
3c. Information update from Diane regarding status of Silver Creek craft sales
4. STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS
4a. Art Films: Marion Rose
Tuesday, May 14, 2 pm, Dale Chihuly
Next date:
4b. Ceramics: Diane Finley requests an annual budget of 000.00 for the Ceramics Room.
Approval motion made by _________; seconded by _______________
Approval vote – Ayes ______ Nays _____ Approved ________Not approved ______
4c. Art Classes Coordinator: Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com
Classes In Progress in the Art Room
Open studios Mondays and Fridays with Jane Hink and Taf Tafarrodi, 10 am - 12 noon. Members only.
Open Studios: Mondays with Michael Sunzeri and Stephanie Torres, Wednesdays with Doug Canepa, Thursdays Reine Fedor, 2 pm - 5 pm. All Villagers welcome.
Grand Finale Open Studio for Doug’s Watercolor Plus Mixed Media Students, Wednesday, June 5, 10 am - 12 noon. Free!
Report on Completed Classes: Ciel’s March Intermediate Watercolor, 8 students; Doug’s May Watercolor plus Mixed Media, 8; Terri Ford’s Pastels, 10.
New Classes Scheduled: Register at barb.gottesman@gmail.com
June 4, 6, 11, 13: Printing without a Press with Pat Remington. 2 Tuesdays and 2 Thursdays.
1 – 3:30 pm in the Art Room. 0 for all 4 classes.
July 23 and 30 AND August 6 and 13:: “Abstract Art and Collage” with Wendy Fitzgerald. Tuesdays, 10:30 am - 12:30 pm.. 5.
4d. Historian: Parthenia Hicks.
4e. Exhibits Coordinator: Michael Sunzeri. Next exhibit is July 16 with Barbara Gottesman, reception July 20. Claudia, Colleen, Stephanie volunteering √, need more volunteers?
4f. Programs: Michael Sunzeri - Our next artists will be:
June 3: Hadi Aghee - Acrylics Political/Social events, hadiagheefineart.com
October 7: Zoe Caron - Biological Science illustrations Pen and ink, zoecaron_art on Instagram
November 4: Angelo Lopez - Drawing Political Cartoonist, angelolopezart.weebly.com
4g. New Members Greeter: Colleen Mirassou
4h. Events: Home Studio Art Tour
5. Issues/Problems/Ideas to Discuss: Please respond with any input here.
6. Next General Meeting and Demo is: Monday June 3, 2024, 1:45-3:00 pm in Cribari Conference Room.
7. Next Advisory Board Meeting: Thursday, June 27, 2024 at 4 pm in the Art Room.
**Need a sub to run meeting
Meeting of May 30, 2024 Adjourned at _______ by President Mandy Book