Advisory Board Minutes
Association Secretary Stephanie Torres
The Arts and Crafts Association Advisory Board, like all clubs and organizations which meet monthly, has a secretary who takes the minutes of the meeting. At the next monthly meeting, the minutes are reviewed and approved or disapproved, and corrrections are made.
Once the minutes are approved, they are released for publication on the website.
VACA Advisory Board Meeting Minutes
Thursday, February 29, 2024, 4 PM - 5 PM, Art Room
President: Mandy Book – Called meeting to order at 4:00 pm.
Board Members Roll call:
Mandy Book – President Present X
Claudia Welch – Vice President Present X
Kathryn Warren – Treasurer Present X
Stephanie Torres – Secretary Present X
Diane Finley – Ceramics Room Absent X
Barbara Gottesman – Art Class Coordinator/and Web Master Present X
Michael Sunzeri – Programs/Exhibits Present X
Colleen Mirassou – New Members Greeter Absent X
Parthenia Hicks – Historian Present X
Marion Rose – Art Films Absent X
1. REPORTING:
Secretary: Stephanie Torres - Approval of Jan. 26, 2024 minutes.
Approval motion made by Stephanie; seconded by Parthenia Approval vote – Ayes 7 Nays 0
Report approved X
Treasurer: Kathy Warren - For the month ending January 31 , 2024, Total income was $60.00 Expenses were $193.48, net income was $133.48.
For the month ending February 29 , 2024, Total income was $ ________ Expenses were $439.66, Net income was $ 2,500.00.
Approval motion made by Barbara; seconded by Claudia. Approval vote – Ayes 7, Nays 0. Report approved _ x.
January/February Financial Report: The beginning fund balance on 01/01/24 was $_________ Total income YTD 2024 is $_______ Total expenses YTD 2024 are $________. Ending fund balance on 2/29/2024 is $16,350.38 ending checkbook balance on 2/29/2024 is $16,385.38
Approval motion made by Barbara; seconded by Claudia Approval vote – Ayes 7, Nays 0. Report approved X.
Refund status: completed all refunds
Vice President, Membership: Claudia Welch – Membership update
Membership is : 274 on February 29, 2024. New members are: 12 New members for January, February
A discussion on actual members vs joint membership by household. We will look into having each household member that participates join as individual vs as a household. List of new members: Rod Tieman, Nancy Mori, Liz Muzio, Kellen Perry, Carol Colclough, Shiela Robinson, James Taggart, Gillian McFarlane, Charles Williams, Chris Davidson, Edith Thompson, Margaret McDaniel.
2. OLD BUSINESS
2a. The documented minutes were given to Wells Fargo on February 28, 2024, to give check signing privileges on our account to Mandy Book as our new President and the removal of Michael Sunzeri as outgoing President. Completed
2b. New residents orientation on March 15th - Stephanie and Colleen volunteered . Tentative May 15 - Mandy and Colleen. Confirmed
2c. New meeting time last Thursday of month at 4 PM. confirmed
3. NEW BUSINESS
3a. Reimbursement procedures - online/electronic signatures? Need for printed documentation? Storage of cloud-based documentation? Possible Google account shared by Board? Keeping systems as is. Not all residents are tech savvy nor are interested in online banking.
3b. How to bring in volunteers to take on new events/drive traffic to the website? Several ideas were suggested: take to lunch targeted parties, or just ask individuals we are familiar with. Mandy will have a brainstorming session to further discuss ideas.
3c. Going cashless or checkless? Advantages/Disadvantages. It is an individual thing to want to use new technology in acquiring fees for classes, the check or cash system seems to be working fine. If teachers wish to use a QR, Zelle, PayPal system it is just a matter of record keeping to know the number of attendees.
3d. Art film conflicts with Crafters' group meeting time? How many Crafters ever come to Art Film? Meet with Crafters' group to discuss/generate some cooperative events? Stephanie will ask why their times and building use has changed.
3e.Meet with Woodworkers to generate some cooperative events? Michael will place a current event flyer in their building.
4. STATUS UPDATE/PROGRAMS, CLASSES AND EVENTS
4a. Art Films: Marion Rose, next film Tuesday, March 12, Andy Goldsworthy.
4b. Ceramics: Diane Finley: February Beginning Class finishing up. Diane has been training Deborah Strauss and Kathy Tanaka to help teach beginning classes. Diane will start an intermediate class in March.
4c. Art Classes Coordinator: Barbara Gottesman, All classes register with Barbara: barb.gottesman@gmail.com
Classes in progress in the Art Room:
Open Studio on Monday and Friday with Jane Hink, beginning at 10 am.
Open Studio, M - F afternoons with Pat Andrede, 2 - 5 pm
Report on Completed Classes:
Ciel's January Drawing, 17 students; Doug's Watercolor plus Mixed Media, 10; Claudia & Barb's Wrting, 8 ( limited to 8); Mandy's Card Making, 10; Ciel's Beginning Watercolor, 10; Nicole's Paint Party, 5; Leanne's Poetry, 1.
New classes scheduled: Register at barb.gottesman@gmail.com
March 5 - 26: Dreaming into Writing with Parthenia Hicks. Tuesdays, 10:30 am - 12:30 pm. $75.
April 3 - 24: Intermediate Watercolor with Ciel Duke. Wednesdays, 10:30 am - 12:30 pm. $125. All materials furnished.
May 1 - 29: Watercolor plus Mixed Media with Doug Canepa. Wednesdays, 10 am - 12 noon. $70.
4h. Events: Art in the Park Diane Finley: Artists Participating - 25. Room for more. I've tested the Popcorn Machine and packed it neatly away in the Art Room. Thermal Label Maker works well also. Need three artists to demonstrate on April 20th for one hour (request at general meeting?) We'll set up an easel. Publicity has started in The Villager and Fast Lane.
5. Issues/Problems to Discuss: Please respond with any input here.
6. Next General Meeting and Demo is: Monday March 4, 2024, 1:45-2:45 pm in Cribari Conference Room.
7. Next Advisory Board Meeting: Thursday, March 28, 2024 at 4 pm in the Art Room.
Meeting of February 29, 2024 Adjourned: 4:48 by President Mandy Book
Respectfully submitted,
Stephanie Torres
Signatures: ________________________________________Stephanie Torres, Secretary
____________________________________________Mandy Book, President